Terms & Conditions

Last updated: 23rd October 2026

These terms are the agreement between you and The Traditional Cob Registry ("TCR", "we", "us") for using our website www.traditionalcobregistry.com, our short links and our app, and the services offered through them: horse registration, pedigrees and parentage, breeder prefixes, the stallion directory, shows and events, memberships and our shop. Please read them carefully. Our Privacy Policy explains how we handle your personal information.

If you are a consumer, nothing in these terms takes away the rights the law gives you.

1. Agreeing to these terms

By creating an account, or by using our services, you agree to these terms. If you don't agree, please don't use our services. You can browse the public registry without an account.

2. Your account

You must be 18 or over to open an account.
Give accurate, complete information, and keep it up to date in your Account.
Your account is personal to you. Keep your password and sign-in links private, and tell us straight away if you think someone else has used your account. You are responsible for what happens under your account.
You can sign in with a password, a sign-in link sent by email, or your Google or Facebook account.
You can close your account at any time by contacting us. Some records stay in the breed registry after an account closes (see section 3.8 and our Privacy Policy).

3. The registry

3.1 What registration means

Registering a horse with TCR records it in the Traditional Cob Registry: the Purebred Traditional Cob or Partbred Traditional Cob register. TCR registration is a breed registry record. It is not an equine passport or identification document. We do not issue equine passports. A horse in the EU or UK must already have a passport (a basic identification passport or a studbook passport) before it can be registered with us.

3.2 Applying

When you apply to register a horse as its owner (the applicant), you accept that:

you are responsible for the accuracy of everything you provide, including photos, dates, markings, microchip and passport details, and pedigree information;
you have the right to register the horse, and to share any photos and documents you upload;
we may ask for more information, photos, documents or a DNA test before deciding;
we may refuse an application if we are not satisfied that the horse is suitable for the register applied for, or that the information is accurate. If we refuse, we will explain why, and refund any registration fee paid for that application.

3.3 Status and certificates

An application moves through stages (incomplete, pending, approved, registered), shown on your account. The certificates, documents and labels we print reflect the registry's records at the time they are printed. Tell us about any error so we can correct it.

3.4 Accuracy and corrections

We may correct, update, suspend or remove a registration, pedigree or parent link if we find it to be inaccurate, incomplete or misleading, or if we are legally required to. Where possible, we will tell the owner first and give them a chance to respond.

3.5 Pedigrees and parentage

A parent link (connecting a horse to its sire or dam in the registry) must be supported by evidence: a DNA parentage result, a confirmed covering certificate, or both. An owner proposes a link, and a TCR administrator decides whether to approve it.
A pedigree recorded without such evidence is shown as a verbal pedigree, and is labelled as such.
DNA results come from laboratories. We record them as the laboratory reports them, and are not responsible for a laboratory's errors. Our own genotype check is a tool to help administrators; the decision is always a person's.
Approving a new link for a sire or dam replaces the previous approved link for that parent.

3.6 Covering certificates

Both the stallion's owner and the mare's owner sign a covering certificate on the website. By signing, you confirm the covering details are true. A covering certificate counts as evidence only after a TCR administrator confirms it. Signatures are never shown publicly.

3.7 Ownership and transfers

Only existing TCR account holders can be added as owners. Ownership changes are recorded when the current owner transfers the horse, or when we are satisfied, on evidence, that ownership has changed. The registry records ownership for registry purposes only; it is not proof of legal title. Every change is kept in the horse's ownership history: who became or stopped being an owner, when, and who made the change, with each owner's name, email address and phone number at the time. The horse's owners can see the names in it.

3.8 The registry is a lasting record

A breed registry keeps a permanent record of horses and their ancestry. When you sell a horse, close your account or ask us to delete your information, the horse's record, registration history and pedigree stay in the registry. Your name, email address and phone number stay in its ownership history; your other personal details are removed as described in our Privacy Policy.

4. Breeders and prefixes

Before registering as a breeder, you must register a breeder prefix with us.
If you register as a breeder, your breeder profile (your name, prefix and profile) can be found by anyone under Breeders on our website.
Before registering a prefix, you are responsible for checking that no one else has already registered it elsewhere.
If someone disputes your prefix, the dispute is between you and them. If they send us a legal letter giving grounds that oblige us to remove the prefix, and you don't send us a legal letter opposing those grounds, we may have to remove it. If so, we will offer you the chance to register a different prefix.

5. Stallion directory

If you list a TCR-registered stallion in the stallion directory, you are responsible for the information, photos and videos in the listing, and for any arrangements you make with mare owners. We are not a party to any covering agreement between stallion and mare owners. We may remove listings that are inaccurate or break these terms.

6. Shows and events

Entries are made online for a horse in a class, and are confirmed when paid. Class numbers are given out once payment is made. Each paid entry or ticket has its own ticket and QR code.
Each event's own information and rules apply alongside these terms. Please read them before entering.
The judges' decisions are final.
We may change an event's schedule, classes, judges or venue where we need to, and will tell entrants as soon as we can. If we cancel an event or a class you entered, we refund the fee for that entry, or with your agreement, move it to another date.
You are responsible for your horse's welfare, its identification and vaccination documents, and any insurance and health requirements of the event and the law. You enter events at your own risk, except where we are responsible under the law.

7. Memberships and judges

Membership benefits, prices and duration are shown when you join or renew, and apply for the period you paid for. Member discounts apply to the services shown.
Judge applications are reviewed by TCR. Applying does not guarantee being accepted as a judge, and we may withdraw approval if a judge's conduct breaks these terms.

8. Prices, payment and discount codes

Prices are shown in euro (€) and include any taxes we must charge. If the website shows a price in another currency, it is only an estimate; you are charged in euro, and your bank may apply its own conversion rate and fees.
Shipping charges for physical items, such as books, are shown at checkout before you pay, and depend on the delivery country.
You pay through our payment providers, Revolut or PayPal, who handle your payment details securely. Their own terms apply to the payment.
Your order is accepted when payment is confirmed. We then email you a receipt, and you can see it under Orders.
Discount codes have their own conditions, shown when you apply them: for example, dates, countries, what they apply to, and how many times they can be used. A code can't be exchanged for cash. We may withdraw a code that is being misused.
If a payment is reversed or charged back without good reason, we may suspend the services it paid for until the matter is resolved.

9. Cancellations and refunds

If you are a consumer in the EU, you generally have the right to cancel an online purchase within 14 days without giving a reason. The following applies to our services:

Registrations, pedigrees, DNA and other registry services: you can cancel within 14 days of paying for a full refund, even if we have already started or completed the service. A cancelled registration, pedigree, prefix or listing is withdrawn from the registry.
Show entries and event tickets: these are leisure services for a specific date. The law therefore gives no 14-day right to cancel them, but we refund them if we cancel the event or class (see section 6).
Memberships: you can cancel within 14 days of joining for a full refund; the membership then ends.
Physical goods, such as books: you can cancel within 14 days of receiving them, and return them unused at your own cost. We refund the price and the standard delivery charge.
Faulty or wrong items, or services not provided as described: your legal rights to a repair, replacement or refund apply.

To cancel or ask for a refund, contact us with your order number. Refunds go back to the payment method you used, within 14 days of us agreeing the refund.

10. Messages from us

We send messages needed to provide our services, such as receipts, sign-in links and updates on your registrations and pedigrees. You choose in Account → Notifications whether these also come by email, text or push notification. Essential messages, such as sign-in links, are always sent. Newsletters can be unsubscribed from at any time.

11. Your content

"Your content" means anything you upload or write: photos, videos, documents, descriptions, profiles and messages.

You keep ownership of your content.
You give us a non-exclusive, worldwide, royalty-free licence to store, display, reproduce and adapt it, as needed to run the registry and its services. This includes showing it on public registry pages and printed documents, and featuring registered horses, results and photos when promoting TCR and the breed. This licence continues for content that forms part of the registry's lasting record.
You confirm that you have the right to share your content, and that it doesn't break the law or anyone else's rights.
We may remove content that breaks these terms or the law.

12. Acceptable use

You agree not to:

give false information, impersonate anyone, or register a horse you have no right to register;
upload anything unlawful, offensive or misleading, or anything that infringes someone else's rights;
harass or abuse other users or our team;
send spam, or use the website for advertising that isn't allowed;
try to access accounts, data or systems you aren't allowed to;
copy or collect data from the website in bulk by automated means without our permission;
disrupt the website or its security, or upload viruses or harmful code.

13. Our intellectual property

The TCR name, logo, website design, certificate designs and our own text and images belong to us or our licensors. You may share links to public registry pages, and print your own horses' certificates and documents. Apart from that, you may not copy, change, distribute or exploit our content without our written permission.

14. Availability and changes to our services

We work to keep the website available and accurate, but we can't promise it will always be available, error-free or uninterrupted. It may be unavailable during maintenance or for reasons outside our control. We may change, add or withdraw features. If we stop a paid service you have already paid for, we refund the part you haven't received.

15. Our responsibility to you

We are responsible for loss or damage you suffer that is a foreseeable result of us breaking these terms or failing to use reasonable care and skill.
We are not responsible for loss or damage that was not foreseeable, for business losses, or for loss caused by events outside our reasonable control.
We are not responsible for information provided by users or laboratories, or for agreements and dealings between users, such as horse sales and coverings.
Nothing in these terms limits our liability for death or personal injury caused by our negligence, for fraud, or for anything else the law does not allow us to limit. Nothing in them affects your statutory rights as a consumer.

16. Suspending or closing accounts

We may suspend or close an account, or refuse a service, if the account holder seriously or repeatedly breaks these terms, gives false information, or misuses the registry. Where we reasonably can, we will tell you why first and give you a chance to respond. If we close your account without good reason, we refund any services you have paid for and not received.

17. Changes to these terms

We may update these terms, for example when our services or the law change. The date at the top shows when they last changed. If a change is significant, we will tell you by email or on the website before it takes effect. If you keep using our services after that, the new terms apply. If you don't agree with them, you can close your account.

18. Law and disputes

These terms are governed by the laws of Ireland. If there's a dispute, please contact us first; most problems can be solved quickly. If not, the courts of Ireland can deal with it. If you are a consumer living elsewhere in the EU, you also keep the protection of your own country's mandatory laws, and can bring a claim in your own country's courts.

19. General

If any part of these terms is found to be invalid, the rest still applies.
If we don't enforce a term straight away, we can still enforce it later.
We may transfer our rights and obligations under these terms to another organisation, for example if the registry is transferred, provided this doesn't reduce your rights. You may not transfer yours without our agreement.

20. Contact

Email: contact@traditionalcobregistry.com
Phone or WhatsApp: +353 85 857 2718
Website: www.traditionalcobregistry.com/contact